Hondius Water Users Project Committee – 3/21/16 Meeting Minutes

Present: Jim Redman, Don Piepgras, Tim Breiding, Brandy Flanagan, and Bill Rawsky

Previous Meeting Minutes

Approved minutes from January meeting – will be posted on website.

Town Involvement Update

The Larimer County representative contacted Town personnel as a follow-up to Jim’s request for information from the Town sent in December 2015. In response, a conference call was held today with Town personnel, the Larimer County representative, the engineer and Jim. The following matters were discussed:

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Hondius Water Users Project Committee – 1/21/16 Meeting Minutes

Present: Jim Redman, Tony Burroughs, Bill Rawsky, Beth Coulson.

Previous Meeting Minutes

Approved – will be posted on website.

Town Involvement Update

We reviewed Jim’s December letter sent to the Town requesting the information we need to finalize our cost estimate. No response has been received yet. The Larimer County representative was also planning to contact Town personnel this week for follow-up; however, Jim had not yet heard back on whether this contact had occurred.

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Hondius Water Users Project Committee – 12/15/15 Meeting Minutes

Present: Jim Redman, Tony Burroughs, Don Piepgras, Bill Rawsky, Beth Coulson, Brandy Flanagan

Also attending were the Larimer County Representative and the Engineer hired to prepare the Preliminary Engineering Study

Previous Meeting Minutes

Minutes from the November 19th meeting were approved and Jim will have them posted to the website.

Town Meeting Update

The Town is taking a much more proactive position with respect to water projects such as ours. There are currently four projects that the Town is working on, including ours and the Park Entrance project, which is also off High Drive. In a meeting on December 13th with the Town Trustees, that Jim also attended, the Town personnel presented their proposal to the Town Trustees, and the Trustees seemed very supportive of the Town’s proposal which focused on the following objective:

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Hondius Water Users Project Committee – 11/19/15 Meeting Minutes

Present: Jim Redman, Tony Burroughs, Don Piepgras, Bill Rawsky, Beth Coulson

Town Meeting Update

Committee members met with representatives of the Town of Estes Park earlier this month. Meeting was to discuss the Town’s recommendation that the project have a storage tank (as presented in the October 2^nd public meeting), in an effort to determine if the estimated project cost can be reduced. The Town representatives indicated that the Town would be willing to share in some of the costs as they would propose a location for the tank that would benefit more than just those benefited from the Hondius water replacement project. Unfortunately, the representative from the Town who could discuss the Town’s proposed allocation of the costs of the tank between the Town and the Hondius water replacement project was not present.

Our original estimated cost for a pump only system increased from 2.7 million to 3.1 million largely due to the Town’s assessed need for more pump capacity and an additional line if the tank were not included in the system design. The recommended tank and pump system was originally estimated to cost 3.3 million (as presented in the October public meeting) prior to any cost allocation participation by the Town. As a result, the costs of these alternatives are quite similar now, and with participation by the Town in the costs of the tank option, this may actually be the least costly of the alternatives now. Also with the tank system, there would likely be no need for a generator.

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