Bringing High Drive Area Water into the 21st Century
Hondius Water Users Project Committee – 8/5/15 Meeting Minutes
Present: Jim Redman, Tim Breiding, Brandy Flanagan, Beth Coulson, Bill Rawsky, and Don Piepgras
The meeting was called to order at 6:08 PM MDT.
Jim reported on the meeting held August 3rd with the Engineer, and County and Town officials. There were five representatives from the Town of Estes Park. Together, the group went through a list of issues.
Hondius Water Users Project Committee – 7/2/15 Meeting Minutes
Present: Jim Redman, Tony Burroughs, Don Piepgras, Bill Rawsky, Beth Coulson
Absent: Brandy Flanagan, Vi Burroughs, Ernie Dietrich, Thurmond Williamson.
Previous Meeting Minutes. Approved.
Project Update.
Results of the June 22 conference call of available committee members and engineers was reported. The engineer reported that the meeting with representatives from the Town of Estes could not occur until after July 4th due to the people needing to attend not being available until then. The committee submitted questions to be presented at that meeting. They include questions regarding service lines and water pump/reservoir requirements. Due to the delay, the engineer report is not expected to be received until at least the end of July.
Hondius Water Users Project Committee – 6/4/15 Meeting Minutes
Present: Jim Redman, Tim Breiding, Tony & Vi Burroughs, Don Piepgras, Bill Rawsky, Brandy Flanagan
Absent: Beth Coulson, Ernie Dietrich, Thurmond Williamson.
Previous Meeting Minutes. Approved.
Project Update.
Jim reported on a discussion between him and two representatives from Larimer County regarding development of a local approval district. They identified the best option is to offer those individuals not on the Hondius system be allowed to participate if desired.
Hondius Water Users Project Committee 5/7/15 Meeting Minutes
The Meeting was called to Order at 7:09PM Central time.
Previous Meeting Minutes.
The Committee approved the minutes from the April meeting. Jim will forward for posting onto the website.
In attendance: Jim Redman, Don Piepgras, Tim Breiding, Beth Coulson from the Committee, Ed Schemm from Larimer County, and Rod Harr from Landmark Engineering.
The meeting began with questions and answers with Rod Harr from Landmark Engineering about the project and the needs identified by committee members. These included questions as to:
Hondius Water Users Project Committee 4/2/15 Meeting Minutes
Present: Jim Redman, Tim Breiding, Beth Coulson, Bill Rawsky, Brandy Flanagan.
Absent: Tony & Vi Burroughs, Don Piepgras, Ernie Dietrich, Thurmond Williamson.
Previous Meeting Minutes.
The Committee approved the minutes from the March meeting. Jim will forward for posting onto the website.
Update on Project Timing and Process.
Jim reported on the meeting he attended on March 23rd in Denver with representatives of the Colorado Department of Public Health and Environment. See attached letter from Richard Markovich, the CDPHE Project Manager summarizing the meeting. The attendees at the meeting were well versed in the project and while pointing out matters that would need to be completed, gave the impression that the project could be accomplished from their standpoint. The terms of the loan if obtained in 2015 would be a 2% loan with pay back over 20 years.
Hondius Water Users Project Committee 3/5/15 Meeting Minutes
Present: Jim Redman, Tim Breiding, Tony & Vi Burroughs, Don Piepgras, Beth Coulson, Bill Rawsky, Brandy Flanagan.
Absent: Ernie Dietrich, Thurmond Williamson.
Previous Meeting Minutes.
The Committee approved the minutes from the February meeting. Jim will forward for posting onto the website.
Update on Project Timing and Process.
Jim reported he’s been in touch with our Larimer County representative this week. The County representative reported progress in working through the changes implemented by the state for projects such as ours. As a result, the County believes that they are now in sync with the State for our project and will continue work on the Request For Proposal, which had been put on hold pending obtaining a full understanding of the changes to the State’s process. The State’s new process will require another meeting that will require a representative from our group to meet the State and County. The County representative will let us know when this meeting will be scheduled. Jim will let the committee know when he gets an RFP draft so it can be commented on.
Hondius Water Users Project Committee 2/5/15 Meeting Minutes
Present: Jim Redman, Tim Breiding, Tony & Vi Burroughs, Don Piepgras, Beth Coulson Absent: Bill Rawsky, Ernie Dietrich, Thurmond Williamson, Brandy Flanagan.
Previous Meeting Minutes.
Approved. Jim will forward for posting onto the website.
Update on Project Timing and Process.
Jim reported he’s been in touch with our Larimer County representative this week. The County representative reported the process changes implemented by the state should not affect our project. However, the anticipated timelines may change by a couple months. Instead of a February RFP it may be March or April. The good news is there may be more grant money available. Jim will let the committee know when he gets an RFP draft so it can be commented on.
The following are targeted timeframes after the awarding of the PES:
Hondius Water Users Project Committee 1/8/15 Meeting Minutes
Present: Jim Redman, Tim Breiding, and Bill Rawsky. Absent: Beth Coulson, Ernie Dietrich, Thurmond Williamson, Brandy Flanagan, Tony & Vi Burroughs, Don Piepgras
Previous Meeting Minutes.
Approved by all. Jim will forward for posting onto the website.
Review of Project Committee and Project Timing.
Larimer County is working on the Request For Proposal (RFP) for the project’s Preliminary Engineering Study (PES) and it is expected to be completed around the end of February. Responses (bids for the study) will be requested within approximately two weeks from that time. Based on this time frame the committee to select the engineer (expected to consist of two participants from the County and three from the Hondius water users group committee) will have an initial meeting to score the RFP’s mid-March. This first meeting can probably occur via phone conference and will narrow the pool to 2 or 3 proposals. The second meeting would occur around the end of March and will require the members to meet in Fort Collins to interview the bidders and award the PES.
The following are targeted timeframes after the awarding of the PES:
Hondius Water Users Project Committee 12/4/14 Meeting Minutes
Present: Jim Redman, Tim Breiding, Tony & Vi Burroughs, Don Piepgras filling in for Bill Rawsky.
Absent: Beth Coulson, Bill Rawsky, Ernie Dietrich, Thurmond Williamson, Brandy Flanagan.
Previous Meeting Minutes.
Approved by all. Jim will forward for posting onto the website.
Review of Project Committee and Project Timing.
Larimer County will announce the Request For Proposals (RFP) for the project’s Preliminary Engineering Study (PES) in February. Typically, 3-4 weeks are allowed for responses. Based on this time frame the committee to select the engineer (expected to consist of two participants from the county and three from the Hondius water users group committee – a combination of Jim, Tim, Beth and Don, depending on availability) will convene in March to score the RFP’s. The first meeting can probably occur via phone conference and will narrow the pool to 2 or 3 proposals. The second meeting will require the members to meet in Fort Collins to interview the bidders and award the PES.
The following are targeted timeframes after the awarding of the PES:
Hondius Water Users Project Committee 11/6/14 Meeting Minutes
Present: Jim Redman, Tim Breiding, Tony & Vi Burroughs, Beth Coulson, Bill Rawsky.
Absent: Ernie Diedrich, Thurman Williamson, Brandy Flanagan.
Previous Meeting Minutes.
Approved by all. Jim will forward for posting onto the website.
Funds Collection Update.
We have collected the necessary $12,000 from the Hondius Water Users Group for the estimated costs of the preliminary engineering study. The funds have been sent to Larimer County. There are still approximately 15 or 16 homeowners we have not been able to reach and for whom we do not know if we have correct contact information. It was acknowledged this will require additional follow up.